CPIC Charge Processing Unit

There are 5 different positions that make up this unit.

Ten dedicated CPIC/Charge Processors work twenty four hours a day and are responsible for the maintenance of the data that is entered on the C.P.I.C. (Canadian Police Information Centre) system adding, modifying or removing entries. The accuracy and integrity of this data is essential, as this information is accessed by our own officers, all Canadian and American police agencies and other partner agencies such as Canada Border Services, Immigration and Homeland Security.

A CPIC Validator is committed to ensuring accuracy through daily verification and validation of all Windsor Police entries on the CPIC system.

This unit is also responsible for processing all Criminal Code and Provincial Offence charge files for the production of required court documents to be sworn to before a Justice of the Peace. These records are relied upon throughout the entire justice process.

Two Charge Updaters are responsible for the processing, updating and maintenance of all pending charges, and related records on the CPIC system. They are in daily contact with the staff of Ontario Provincial Court and the Crown Attorney’s office in order to facilitate the timely exchange of information.

Two Disposition Clerks are responsible for the maintenance of adult and youth criminal records. Their duties include the daily updating of court dispositions, entering Court Orders, such as Probation Orders, Prohibition Orders and Restraining Orders. They also perform tasks associated to the destruction of fingerprint and photograph records, Record Suspensions and Revocations. The R.C.M.P. are contacted on a regular basis, to ensure validity of the criminal record information.

The File Clerk is responsible for the management of any record of information, however recorded, whether in printed form, electronic means or otherwise, in accordance with our Records Management Directive. Maintenance of archived records in two vaults is an important duty for the File Clerk, and is essential for proper retrieval, use, retention, disclosure, security, destruction or preservation of the information. Many other agencies request copies of this information, for their own law enforcement purposes.